Turnover & closeout
Commissioning report
A commissioning report is the document the commissioning agent issues at the end of commissioning, summarizing the systems tested, the results of the pre-functional checks and functional performance tests, the issues found, and how each was corrected and retested. It is the paper trail that shows the building's systems were verified to perform, not just installed. Its required contents and format follow the commissioning plan and the owner's project requirements.
Run it with the Photo Gate
HVAC final inspection checklist
14 items · 14 photos required
Why it matters
The report is the owner's proof that commissioning actually happened and that the systems responded the way the design intended. It also flags any issues deferred to seasonal testing or to the warranty period, so the owner knows what is still open. Without it, the owner has equipment they were told works but no record of it being tested.
What proves it
The report is built from the underlying records: completed pre-functional checklists, functional test scripts marked pass or fail, and the corrections that closed each failure. When those are captured cleanly during testing, with photos of the tested equipment, the report is a straightforward summary rather than a reconstruction, and it slots into the turnover package the owner receives.
Standards it's verified against
Checklists that put commissioning report to work
Free, field-ready checklists, each with the photo every item needs before it can be submitted.
Related terms
- Commissioning (Cx)The process of verifying that installed systems actually perform the way the design and the owner's requirements intended.
- Functional performance testA scripted test that drives a system through its operating modes to prove it responds the way the sequence of operations requires.
- Systems manualA consolidated operations reference that ties the building's systems, their sequences, and their O&M and commissioning records together.
- Turnover packageThe set of documents and records handed to the owner or operator so they can run and maintain the completed building.
- Owner trainingThe sessions where the contractor and vendors teach the owner's staff to operate and maintain the installed systems.
- Punch list completionDriving every item on the punch list to closed and verified, so nothing remains before final completion.
Knowing the term is step one. Proving it is the job.
RTI holds the submit button until every mandatory item is answered and the photos are attached, then chains the record so it can be proven untouched later.
30-day trial · No card required