Punch list template
A punch list template that closes items with photos, not promises
Most punch lists die as spreadsheets: items with no location, no owner, and a 'done' column someone fills in from their desk. This template forces the fields that close an item — where it is, who owns it, and the photo that proves it.
What gets in the way, and what RTI does about it
A punch list item is only closed when the fix is verifiable without walking back to the room. That means every item carries the same minimum fields, and the person closing it attaches the evidence at the moment of the fix.
Today
Items say 'fix drywall' with no location, and the closer has to guess which wall.
With RTI
Every item is tagged to a QR-coded inspection point — a room, unit, floor or zone — so the location is the record, not a text description.
Today
The 'complete' column gets checked in batches from the office trailer.
With RTI
Closure requires a photo of the corrected condition, attached from the phone standing in front of it. No photo, no closure.
Today
Nobody knows who owns an item, so it belongs to everyone and gets done by no one.
With RTI
Each item carries a responsible party and a due date, and the review board shows overdue items by owner at a glance.
Today
The punch list for turnover is rebuilt by hand from three different spreadsheets.
With RTI
Closed items roll straight into a branded turnover package with the before-and-after photos and timestamps already attached.
Before you buy anything
Questions worth asking any vendor, including us
Does every item have a verifiable location?
A room name typed by hand drifts ('Unit 4 bath' vs 'Bath 4'). A physical tag at the inspection point removes the ambiguity permanently.
Is closure gated on evidence?
If an item can be closed without a photo, it will be. Ask where that rule runs — it should be enforced by the system, not by a project manager's reminder email.
Can you filter by owner and by lateness?
The weekly punch meeting runs on two questions: who is behind, and what is blocking closeout. If the template can't answer both instantly, the meeting runs on anecdotes.
Does it export into the turnover package?
The punch list is part of the closeout record. If it exports as a raw CSV, someone rebuilds it by hand in the last week of the job.
Put it on a real job.
The trade punch checklists in the RTI library — drywall, painting, flooring, glazing and more — are ready-made starting points: load one, tag your rooms, and every closure comes back with the photo that proves it.