Skip to content
RTI

Checklists by Category

Exhaust fan maintenance checklists

Exhaust fan maintenance checklists for the quarterly and annual rounds: 2 free lists, 29 items and 24 photo requirements, each item naming what to look for and the photo evidence it needs. Work is commonly verified against IMC (mechanical code); the edition in force is the AHJ's call on each project.

Start freeAll checklists

The exhaust fan rounds

Exhaust fan QuarterlyExhaust fan quarterly maintenance checklistBelts, bearings, shutters and hoods checked on the quarterly round14 items10 photosExhaust fan AnnualExhaust fan annual maintenance checklistDeep clean, fastener torque and airflow spot-check on the annual service15 items14 photos

Where each walk sits in the schedule

  1. 01quarterly

    Exhaust fan quarterly maintenance checklist

    Every quarter, walked with the rest of the roof equipment. Fans fail quietly because nobody occupies the roof.

    Run by: The HVAC or maintenance tech on the quarterly roof and mechanical round.

  2. 02annual

    Exhaust fan annual maintenance checklist

    Once a year, paired with the roof membrane walk so roof access happens once.

    Run by: The HVAC service lead on the annual mechanical service.

What most often fails on an exhaust fan

  • Fan running but moving no air because the shutter is stuck closed or the belt is off.
  • Grease or lint buildup at the hood ignored until it becomes a fire or staining problem.
  • Loose set screws and vibration noise reported by tenants long before the round finds them.
  • Grease-laden wheel cleaned around, not off. The imbalance comes back in a month.
  • Curb fasteners and sealant never checked, and the roof leak gets blamed on the roofer.

Verified against

Families only, never clause numbers. Adoption varies by jurisdiction; confirm the edition your authority having jurisdiction enforces before you run a walk against it.

Common questions

5 answers

Which exhaust fan maintenance rounds do these checklists cover?
Exhaust fan quarterly maintenance checklist (quarterly): Every quarter, walked with the rest of the roof equipment. Fans fail quietly because nobody occupies the roof. Exhaust fan annual maintenance checklist (annual): Once a year, paired with the roof membrane walk so roof access happens once.
Who runs the exhaust fan maintenance round?
The HVAC or maintenance tech on the quarterly roof and mechanical round. The HVAC service lead on the annual mechanical service.
What most often fails on an exhaust fan?
Fan running but moving no air because the shutter is stuck closed or the belt is off. Grease or lint buildup at the hood ignored until it becomes a fire or staining problem. Loose set screws and vibration noise reported by tenants long before the round finds them. Grease-laden wheel cleaned around, not off. The imbalance comes back in a month.
Which standards is exhaust fan work verified against?
IMC (mechanical code), published by the International Code Council. Adoption varies by jurisdiction. Confirm the edition your authority having jurisdiction enforces before you run a walk against it.
Can I run these checklists in RTI?
Yes. Start a free RTI workspace and load any of the 2 lists (29 items in total). The Photo Gate holds the submit button until every mandatory item is answered and its photos are attached, and approved inspections roll into a branded turnover package with a tamper evident audit trail.

Run these lists with the Photo Gate.

Tag one area, scan it, and the submit stays locked until the photos exist.

Start freeTry the live demo

30-day trial · No card required