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Portable fire extinguisher maintenance checklists

Portable fire extinguisher maintenance checklists for the quarterly and annual rounds: 2 free lists, 25 items and 18 photo requirements, each item naming what to look for and the photo evidence it needs. Work is commonly verified against NFPA 10; the edition in force is the AHJ's call on each project.

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The portable fire extinguisher rounds

Portable fire extinguisher QuarterlyPortable fire extinguisher quarterly maintenance checklistExtinguisher present, unobstructed, charged and sealed, recorded on the quarterly round12 items10 photosPortable fire extinguisher AnnualPortable fire extinguisher annual maintenance checklistFull annual maintenance done by the licensed service company, observed and recorded on site13 items8 photos

Where each walk sits in the schedule

  1. 01quarterly

    Portable fire extinguisher quarterly maintenance checklist

    Every quarter as a quick visual round, so an extinguisher that has been moved, discharged or gone flat is caught between the licensed company's annual visits.

    Run by: The site or facilities person walking the building each quarter, phone in hand, tagging each extinguisher by its QR mount.

  2. 02annual

    Portable fire extinguisher annual maintenance checklist

    Once a year on the contractor's visit, the deeper pass the quarterly round can't reach, and where the site captures the updated tags for the record.

    Run by: The licensed extinguisher service company performs the annual maintenance; the site person walks with them, observes and records what was done.

What most often fails on a portable fire extinguisher

  • Extinguisher lifted off its bracket for a job and set on the floor behind a cart, out of sight and off its marked location.
  • Gauge sitting in the red or hard against the recharge line and nobody reading it because the extinguisher 'looks fine'.
  • Pull pin still there but the tamper seal already snapped, so nobody can tell whether it was used.
  • Service company hits the accessible units and quietly skips the ones behind stored material, leaving gaps the site never notices.
  • New tags applied but the old ones left hanging too, so the actual service date gets confused on the next round.

Verified against

Families only, never clause numbers. Adoption varies by jurisdiction; confirm the edition your authority having jurisdiction enforces before you run a walk against it.

Common questions

5 answers

Which portable fire extinguisher maintenance rounds do these checklists cover?
Portable fire extinguisher quarterly maintenance checklist (quarterly): Every quarter as a quick visual round, so an extinguisher that has been moved, discharged or gone flat is caught between the licensed company's annual visits. Portable fire extinguisher annual maintenance checklist (annual): Once a year on the contractor's visit, the deeper pass the quarterly round can't reach, and where the site captures the updated tags for the record.
Who runs the portable fire extinguisher maintenance round?
The site or facilities person walking the building each quarter, phone in hand, tagging each extinguisher by its QR mount. The licensed extinguisher service company performs the annual maintenance; the site person walks with them, observes and records what was done.
What most often fails on a portable fire extinguisher?
Extinguisher lifted off its bracket for a job and set on the floor behind a cart, out of sight and off its marked location. Gauge sitting in the red or hard against the recharge line and nobody reading it because the extinguisher 'looks fine'. Pull pin still there but the tamper seal already snapped, so nobody can tell whether it was used. Service company hits the accessible units and quietly skips the ones behind stored material, leaving gaps the site never notices.
Which standards is portable fire extinguisher work verified against?
NFPA 10, published by the National Fire Protection Association. Adoption varies by jurisdiction. Confirm the edition your authority having jurisdiction enforces before you run a walk against it.
Can I run these checklists in RTI?
Yes. Start a free RTI workspace and load any of the 2 lists (25 items in total). The Photo Gate holds the submit button until every mandatory item is answered and its photos are attached, and approved inspections roll into a branded turnover package with a tamper evident audit trail.

Run these lists with the Photo Gate.

Tag one area, scan it, and the submit stays locked until the photos exist.

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