Free checklist
Portable fire extinguisher annual maintenance checklist
The annual portable fire extinguisher service is the deep pass: the measurements, cleanings and tests a quarterly round doesn't reach. This checklist keeps the full service on record with the photos that make it defensible later. Work is commonly verified against NFPA 10. Confirm the edition your authority having jurisdiction has adopted.
- Items
- 4
- Photos required
- 6
- Built for
- Subcontractors
Who runs it
The licensed extinguisher service company performs the annual maintenance; the site person walks with them, observes and records what was done.
When in the schedule
Once a year on the contractor's visit, the deeper pass the quarterly round can't reach, and where the site captures the updated tags for the record.
The checklist
Every item, and the photo that proves it
The photo count on each row is what RTI would require before the item can be submitted. Copy the list as is, or load it into RTI and let the gate enforce it.
Service observed
- 2 photos
Every unit on the floor plan accounted for
Each extinguisher on the site's list reached and serviced, none passed over because access was awkward, count reconciled.
- 1 photo
Maintenance actions witnessed and noted
Contractor's checks watched and recorded, any unit pulled for recharge or hydrostatic work logged with where it went and what replaced it.
Record updated
- 2 photos
New service tag reads current with old tag removed
Fresh dated tag on each unit, superseded tag taken off, dates photographed so the site file matches what's on the wall.
- 1 photo
Any deficiencies from the visit written down
Units the contractor flagged (low charge, damage, wrong type for the hazard) captured with the location and the promised fix.
What usually sends this back
The failures are almost always the evidence, not the work
- Service company hits the accessible units and quietly skips the ones behind stored material, leaving gaps the site never notices.
- New tags applied but the old ones left hanging too, so the actual service date gets confused on the next round.
Run it with the Photo Gate
A checklist nobody can submit half-finished
Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 6 required photos exist. Approved walks roll into a branded turnover package with a tamper-evident record behind every line.
Submission state
The gate is enforced on the server, so it holds even if the phone is offline when the walk happens.
Verified against
Common questions
- What does this portable fire extinguisher annual checklist cover?
- 4 items across 2 sections, covering service observed, record updated. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
- Who should run this inspection?
- The licensed extinguisher service company performs the annual maintenance; the site person walks with them, observes and records what was done.
- When in the schedule should this walk happen?
- Once a year on the contractor's visit, the deeper pass the quarterly round can't reach, and where the site captures the updated tags for the record.
- Why does every item ask for a photo?
- 6 of the 4 items call for photo evidence. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
- What most often fails a portable fire extinguisher annual inspection?
- Service company hits the accessible units and quietly skips the ones behind stored material, leaving gaps the site never notices. New tags applied but the old ones left hanging too, so the actual service date gets confused on the next round.
- Can I use this checklist in RTI?
- Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper-evident audit trail.
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