Free checklist
Medical gas system annual maintenance checklist
The annual medical gas system service is the deep pass: the measurements, cleanings and tests a quarterly round doesn't reach. This checklist keeps the full service on record with the photos that make it defensible later. Work is commonly verified against NFPA 99. Confirm the edition your authority having jurisdiction has adopted.
- Items
- 5
- Photos required
- 7
- Built for
- Subcontractors
Who runs it
The facilities lead documenting the round while the certified medical gas verifier performs the annual verification.
When in the schedule
Once a year, scheduled with the verifier so the site team can observe the verification and record what was found before areas go back into clinical use.
The checklist
Every item, and the photo that proves it
The photo count on each row is what RTI would require before the item can be submitted. Copy the list as is, or load it into RTI and let the gate enforce it.
Verification observed
- 2 photos
Verifier's source and pressure checks observed and recorded
Watch the certified verifier work the source equipment and readings, record which gases were checked and the outcome the verifier reports.
- 1 photo
Alarm actuation observed at each panel
Alarm points exercised during verification confirmed to annunciate and clear at the master and area panels, findings recorded.
Outlets and cross-connection
- 2 photos
Outlet performance and gas-specific fit observed
Verifier's outlet checks observed across sampled rooms, gas-specific indexing confirmed so no outlet accepts the wrong fitting, results recorded.
Housekeeping and records
- 1 photo
Source area and valve access kept clear
Required clearances at the source and manifold maintained, all zone valve boxes reachable, labeling still current after any changes.
- 1 photo
Verification report filed with the round record
Verifier's report received and attached to the maintenance record, any deficiencies noted with a follow-up owner.
What usually sends this back
The failures are almost always the evidence, not the work
- Verification results left on the verifier's paperwork and never copied into the facility record, so the next round starts blind.
- A source changeover or alarm point exercised during verification but the corrected setting never confirmed back at the master panel.
Run it with the Photo Gate
A checklist nobody can submit half-finished
Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 7 required photos exist. Approved walks roll into a branded turnover package with a tamper-evident record behind every line.
Submission state
The gate is enforced on the server, so it holds even if the phone is offline when the walk happens.
Verified against
Common questions
- What does this medical gas system annual checklist cover?
- 5 items across 3 sections, covering verification observed, outlets and cross-connection, housekeeping and records. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
- Who should run this inspection?
- The facilities lead documenting the round while the certified medical gas verifier performs the annual verification.
- When in the schedule should this walk happen?
- Once a year, scheduled with the verifier so the site team can observe the verification and record what was found before areas go back into clinical use.
- Why does every item ask for a photo?
- 7 of the 5 items call for photo evidence. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
- What most often fails a medical gas system annual inspection?
- Verification results left on the verifier's paperwork and never copied into the facility record, so the next round starts blind. A source changeover or alarm point exercised during verification but the corrected setting never confirmed back at the master panel.
- Can I use this checklist in RTI?
- Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper-evident audit trail.
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