Free checklist
Medical-surgical vacuum pump quarterly maintenance checklist
A quarterly medical vacuum pump round is short on purpose: it catches the wear items that fail between annual services. This checklist is sized for a tech with a phone. Every item says what to look at and the photo that proves the round happened. Work is commonly verified against NFPA 99, manufacturer's published instructions. Confirm the edition your authority having jurisdiction has adopted.
- Items
- 6
- Photos required
- 8
- Built for
- Subcontractors
Who runs it
The facilities or medical gas maintenance tech on the quarterly mechanical round.
When in the schedule
Every quarter, paired with the medical air source check since both serve the same clinical spaces and share an alarm panel.
The checklist
Every item, and the photo that proves it
The photo count on each row is what RTI would require before the item can be submitted. Copy the list as is, or load it into RTI and let the gate enforce it.
Pumps and control
- 2 photos
Duplex pumps alternating and both running
Lead/lag alternation observed to change over, each pump started and ran under control, no pump locked out or left in hand.
- 2 photos
Vacuum level at the gauge holding steady
System gauge reading in the normal band and holding, pump cycling on and off as demand changes rather than running continuously.
Receiver and exhaust
- 1 photo
Receiver tank and drain checked
Tank drain operated and flowing, no standing condensate, tank and fittings free of corrosion trails or leaks.
- 1 photo
Exhaust termination clear and correct
Exhaust routed to the outside termination, discharge clear of intakes and openings, screen intact, no oil staining downstream.
Filters and alarms
- 1 photo
Inlet and exhaust filters condition observed
Filters and any bacteria filter fitted and within their change interval, no bypass, differential indicators read where present.
- 1 photo
Local and panel alarms showing normal
Pump package alarms clear, low-vacuum and lag-run signals shown to annunciate at the area panel, nothing muted.
What usually sends this back
The failures are almost always the evidence, not the work
- One pump of the duplex set carrying the whole load for months because the lag pump never gets a chance to run and the alternation went unnoticed.
- Receiver drain left closed or clogged, so condensate collects and the tank never actually drains between rounds.
- Exhaust termination fouled or obstructed outside, discovered only when odor or oil mist is reported indoors.
Run it with the Photo Gate
A checklist nobody can submit half-finished
Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 8 required photos exist. Approved walks roll into a branded turnover package with a tamper-evident record behind every line.
Submission state
The gate is enforced on the server, so it holds even if the phone is offline when the walk happens.
Verified against
Common questions
- What does this medical-surgical vacuum pump quarterly checklist cover?
- 6 items across 3 sections, covering pumps and control, receiver and exhaust, filters and alarms. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
- Who should run this inspection?
- The facilities or medical gas maintenance tech on the quarterly mechanical round.
- When in the schedule should this walk happen?
- Every quarter, paired with the medical air source check since both serve the same clinical spaces and share an alarm panel.
- Why does every item ask for a photo?
- 8 of the 6 items call for photo evidence. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
- What most often fails a medical-surgical vacuum pump quarterly inspection?
- One pump of the duplex set carrying the whole load for months because the lag pump never gets a chance to run and the alternation went unnoticed. Receiver drain left closed or clogged, so condensate collects and the tank never actually drains between rounds. Exhaust termination fouled or obstructed outside, discovered only when odor or oil mist is reported indoors.
- Can I use this checklist in RTI?
- Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper-evident audit trail.
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