Free checklist
Roofing preventive maintenance checklist
Roofing systems drift out of spec quietly — a failed fitting here, a tripped device there — until the callback or the failure makes it loud. This recurring maintenance checklist catches the drift early, with photo evidence that proves the round actually happened. Work is commonly verified against NRCA guidance, manufacturer installation requirements — confirm the edition your authority having jurisdiction has adopted.
- Items
- 5
- Photos required
- 8
- Built for
- Subcontractors
Who runs it
The roofing contractor or facilities tech on a scheduled maintenance visit.
When in the schedule
At least twice a year and after major storms, aligned with the warranty's required maintenance schedule.
The checklist
Every item, and the photo that proves it
The photo count on each row is what RTI would require before the item can be submitted. Copy the list as-is, or load it into RTI and let the gate enforce it.
Drainage and debris
- 2 photos
Drains, scuppers and gutters clear of debris
Strainers free of leaves and grit, no standing water more than a shallow depth after dry weather.
- 1 photo
Roof surface free of ponding beyond the allowed duration
Ponded areas marked and measured, checked against how long they've been standing.
Membrane and flashing condition
- 2 photos
Sealant and flashing joints intact
No cracking, alligatoring or separation at flashing edges, curbs and pipe boots.
- 2 photos
Membrane or field material free of new damage
No blisters, punctures, lifted shingles or tile cracks compared to the last inspection's photos.
Rooftop access and equipment
- 1 photo
Foot traffic and other trades' work not damaging the roof
Walk pads in place where equipment is regularly serviced, no unauthorized penetrations or dragged equipment marks.
What usually sends this back
The failures are almost always the evidence, not the work
- Drains and scuppers found clogged with debris that's been building for more than one season.
- Sealant failure at flashing found only after a stain shows up on the ceiling below.
- Foot traffic damage from other trades' rooftop work never reported back to the roofing contractor.
Run it with the Photo Gate
A checklist nobody can submit half-finished
Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 8 required photos exist. Approved walks roll into a branded turnover package with a tamper-evident record behind every line.
Submission state
The gate is enforced on the server, so it holds even if the phone is offline when the walk happens.
Verified against
Common questions
- What does this roofing pm checklist cover?
- 5 items across 3 sections — drainage and debris, membrane and flashing condition, rooftop access and equipment. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
- Who should run this inspection?
- The roofing contractor or facilities tech on a scheduled maintenance visit.
- When in the schedule should this walk happen?
- At least twice a year and after major storms, aligned with the warranty's required maintenance schedule.
- Why does every item ask for a photo?
- 8 of the 5 items call for photo evidence. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
- What most often fails a roofing pm inspection?
- Drains and scuppers found clogged with debris that's been building for more than one season. Sealant failure at flashing found only after a stain shows up on the ceiling below. Foot traffic damage from other trades' rooftop work never reported back to the roofing contractor.
- Can I use this checklist in RTI?
- Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper-evident audit trail.
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