Free checklist
Fire Protection preventive maintenance checklist
Fire Protection systems drift out of spec quietly — a failed fitting here, a tripped device there — until the callback or the failure makes it loud. This recurring maintenance checklist catches the drift early, with photo evidence that proves the round actually happened. Work is commonly verified against NFPA 13, NFPA 25 — confirm the edition your authority having jurisdiction has adopted.
- Items
- 5
- Photos required
- 8
- Built for
- Subcontractors
Who runs it
The fire protection contractor or in-house fire life-safety tech on a scheduled inspection round.
When in the schedule
Monthly and quarterly rounds per the maintenance schedule, with an annual full system test.
The checklist
Every item, and the photo that proves it
The photo count on each row is what RTI would require before the item can be submitted. Copy the list as-is, or load it into RTI and let the gate enforce it.
Gauges and valves
- 2 photos
Riser and system gauges reading within the normal range
Gauge photographed at each riser, reading compared against the prior round's baseline.
- 2 photos
Supervised control valves locked or electronically monitored in the open position
Valve position and lock or seal checked physically, not assumed from the monitoring panel alone.
Obstructions and system condition
- 2 photos
Clearance beneath heads and around piping maintained
Storage, racking or new equipment not encroaching on the required clearance below any head.
- 1 photo
Piping and hangers free of corrosion, leaks and damage
No active drips, rust staining or bent hangers found along accessible runs.
Riser room
- 1 photo
Riser room clear, dry and accessible
No storage blocking access to valves or the fire department connection, room free of standing water.
What usually sends this back
The failures are almost always the evidence, not the work
- Supervised valves found unlocked or in the wrong position weeks before anyone notices.
- Gauge readings recorded from memory instead of read and photographed at the riser.
- Storage or racking built up against sprinkler heads or piping, never reported until the annual walk.
Run it with the Photo Gate
A checklist nobody can submit half-finished
Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 8 required photos exist. Approved walks roll into a branded turnover package with a tamper-evident record behind every line.
Submission state
The gate is enforced on the server, so it holds even if the phone is offline when the walk happens.
Common questions
- What does this fire protection pm checklist cover?
- 5 items across 3 sections — gauges and valves, obstructions and system condition, riser room. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
- Who should run this inspection?
- The fire protection contractor or in-house fire life-safety tech on a scheduled inspection round.
- When in the schedule should this walk happen?
- Monthly and quarterly rounds per the maintenance schedule, with an annual full system test.
- Why does every item ask for a photo?
- 8 of the 5 items call for photo evidence. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
- What most often fails a fire protection pm inspection?
- Supervised valves found unlocked or in the wrong position weeks before anyone notices. Gauge readings recorded from memory instead of read and photographed at the riser. Storage or racking built up against sprinkler heads or piping, never reported until the annual walk.
- Can I use this checklist in RTI?
- Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper-evident audit trail.
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