Documents & records
Punch report
A punch report is the organized output of a punch list: the open and closed items rolled up by area, by responsible trade, and by status, with the evidence attached. Where the punch list is the raw running record, the report is the deliverable: what a super hands a subcontractor to chase their items, and what the owner reviews to confirm an area is genuinely complete before accepting it.
Run it with the Photo Gate
Punch list template
15 items · 21 photos required
How it shows up on site
Sorted by trade, the report becomes each sub's work list; sorted by area, it tells the owner which spaces are clear. The report is only trustworthy when a closed line carries proof. A completed line without a back-check photo is a claim, not a confirmation.
What proves it
A defensible punch report pairs every closed item with its before-and-after photos tied to the location it was written against. When punch items are QR-tagged to the room or assembly, the report assembles itself from evidence already on the right line, and the owner's acceptance walk becomes a review instead of a re-hunt.
Checklists that put punch report to work
Free, field-ready checklists, each with the photo every item needs before it can be submitted.
Related terms
- Punch listThe running list of incomplete or defective work a contractor has to fix before an area is accepted and closed out.
- Inspection reportThe dated record of a specific inspection: what was checked, against which criteria, what passed or failed, and the evidence behind it.
- Substantial completionThe milestone where the work is usable for its intended purpose, even with minor punch items still open.
- Closeout manualThe compiled package handed to the owner at project completion: as-builts, O&M data, warranties, approved submittals and final records.
- Field directiveA written instruction issued in the field directing the contractor to do or change something, ahead of formal contract paperwork.
- Redline drawingsConstruction drawings marked up by hand in the field to record every change from the plans as work is installed, forming the raw source for the as-builts.
Knowing the term is step one. Proving it is the job.
RTI holds the submit button until every mandatory item is answered and the photos are attached, then chains the record so it can be proven untouched later.
30-day trial · No card required