Documents & records
Transmittal
A transmittal is the paperwork that accompanies documents moving between parties (drawings, submittals, samples, closeout data), recording exactly what was sent, when, and to whom, and often what response is expected. It doesn't carry the content's substance; it establishes the fact and timing of the handoff. On a contentious job, the transmittal log is what proves a submittal was delivered on a given date or that the design team held it too long.
Run it with the Photo Gate
Every checklist in the library runs with the submit button locked until its photos exist.
Why it matters
Timing drives money and schedule on a construction project. A transmittal fixes the date a package changed hands, which is what a delay or long-lead procurement claim ultimately rests on. Without that record, arguments over who was waiting on whom come down to memory.
How it shows up on site
Transmittals feed the same logs that track submittals and RFIs, and they're the audit trail behind the submittal register. When a review is overdue, the transmittal is the proof of when the clock started.
Related terms
- SubmittalThe product data, shop drawings or samples a contractor sends for review to confirm what will be installed matches the spec before it's ordered.
- Submittal registerThe master log that tracks every required submittal, its review status and its due date across the whole job.
- Request for information (RFI)A formal written question from the contractor to the design team when the drawings or specs are unclear, conflicting or incomplete.
- Shop drawingA fabricator's or installer's detailed drawing showing exactly how a component will be made and installed, submitted for review before fabrication.
- Change orderA signed amendment to the contract that changes the scope, price or schedule, agreed by owner and contractor before the changed work proceeds.
- Construction change directive (CCD)An owner-signed order directing the contractor to proceed with a change before the price or time impact has been fully agreed.
Knowing the term is step one. Proving it is the job.
RTI holds the submit button until every mandatory item is answered and the photos are attached, then chains the record so it can be proven untouched later.
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