Free checklist
Commercial ice machine quarterly maintenance checklist
A quarterly ice machine round is short on purpose: it catches the wear items that fail between annual services. This checklist is sized for a tech with a phone. Every item says what to look at and the photo that proves the round happened. Work is commonly verified against manufacturer's published instructions, the applicable health and safety code. Confirm the edition your authority having jurisdiction has adopted.
- Items
- 5
- Photos required
- 8
- Built for
- Subcontractors
Who runs it
The refrigeration or kitchen-equipment tech on the quarterly round.
When in the schedule
Every quarter. In a busy kitchen the air filter loads and the bin grows slime well before anyone calls it in.
The checklist
Every item, and the photo that proves it
The photo count on each row is what RTI would require before the item can be submitted. Copy the list as is, or load it into RTI and let the gate enforce it.
Condenser and airflow
- 2 photos
Air-cooled condenser coil and air filter cleaned
Coil fins clear of grease and lint, air filter washed or replaced, intake and discharge clearances open.
- 1 photo
Head pressure and cabinet run temperature normal
No overheating cabinet, condenser fan cycling correctly, no sign of the unit laboring after cleaning.
Water system
- 1 photo
Water filter changed on schedule
Cartridge replaced per its interval, date logged on the housing, inlet valve holding without weeping.
- 2 photos
Water leaks checked at supply, machine and drain
No drips at the inlet fitting or pump, no puddle under the head, drain flowing and not backing up.
Bin and sanitation
- 2 photos
Bin, chute and door sanitized
Bin interior and door gasket cleaned and sanitized, no slime or pink film at the water line, drain screen clear.
What usually sends this back
The failures are almost always the evidence, not the work
- Air-cooled condenser packed with grease-laden dust so head pressure climbs and production drops off in the afternoon.
- Water filter left in past its interval, so scale carries into the machine while the bin ice tastes off.
- Bin and door gasket wiped but never sanitized, and slime returns at the water line within weeks.
Run it with the Photo Gate
A checklist nobody can submit half-finished
Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 8 required photos exist. Approved walks roll into a branded turnover package with a tamper-evident record behind every line.
Submission state
The gate is enforced on the server, so it holds even if the phone is offline when the walk happens.
Common questions
- What does this commercial ice machine quarterly checklist cover?
- 5 items across 3 sections, covering condenser and airflow, water system, bin and sanitation. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
- Who should run this inspection?
- The refrigeration or kitchen-equipment tech on the quarterly round.
- When in the schedule should this walk happen?
- Every quarter. In a busy kitchen the air filter loads and the bin grows slime well before anyone calls it in.
- Why does every item ask for a photo?
- 8 of the 5 items call for photo evidence. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
- What most often fails a commercial ice machine quarterly inspection?
- Air-cooled condenser packed with grease-laden dust so head pressure climbs and production drops off in the afternoon. Water filter left in past its interval, so scale carries into the machine while the bin ice tastes off. Bin and door gasket wiped but never sanitized, and slime returns at the water line within weeks.
- Can I use this checklist in RTI?
- Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper-evident audit trail.
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