Free checklist
Commercial laundry equipment annual maintenance checklist
The annual laundry equipment service is the deep pass: the measurements, cleanings and tests a quarterly round doesn't reach. This checklist keeps the full service on record with the photos that make it defensible later. Work is commonly verified against manufacturer's published instructions. Confirm the edition your authority having jurisdiction has adopted.
- Items
- 5
- Photos required
- 8
- Built for
- Subcontractors
Who runs it
The laundry-equipment service tech on the annual service visit.
When in the schedule
Once a year, with panels off to reach the belts, bearings and the parts of the exhaust the quarterly round can't.
The checklist
Every item, and the photo that proves it
The photo count on each row is what RTI would require before the item can be submitted. Copy the list as is, or load it into RTI and let the gate enforce it.
Drive and bearings
- 2 photos
Belts, pulleys and bearings inspected
Belts free of glazing and cracks, tension correct, drum and motor bearings quiet with no play or heat.
- 1 photo
Drum, seals and suspension checked
Drum turning true, shock absorbers or suspension springs intact, door and drum seals not leaking or shredding.
Heat source
- 2 photos
Gas or steam heat serviced where fitted
Gas burner clean with a steady flame and no sooting, or steam coil, trap and valve holding and heating, per the instructions.
Exhaust and connections
- 2 photos
Full exhaust run and termination cleaned
Concealed duct, any shared manifold and the rooftop or wall cap cleared end to end, back-draft flap free — lint here is a fire hazard.
- 1 photo
Water, drain and electrical connections gone over
Hoses and valves resealed as needed, drain clear, terminals and cord tight with no scorching at the block.
What usually sends this back
The failures are almost always the evidence, not the work
- Glazed, cracked drive belt left on until it snaps mid-shift, when a quick annual check would have caught it.
- Gas dryer burner running dirty or sooting, or a steam coil trap stuck, so cycles drag and gas is wasted.
- Exhaust cleaned only at the dryer while the concealed run and rooftop cap stay packed with lint from every machine on the line.
Run it with the Photo Gate
A checklist nobody can submit half-finished
Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 8 required photos exist. Approved walks roll into a branded turnover package with a tamper-evident record behind every line.
Submission state
The gate is enforced on the server, so it holds even if the phone is offline when the walk happens.
Common questions
- What does this commercial laundry equipment annual checklist cover?
- 5 items across 3 sections, covering drive and bearings, heat source, exhaust and connections. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
- Who should run this inspection?
- The laundry-equipment service tech on the annual service visit.
- When in the schedule should this walk happen?
- Once a year, with panels off to reach the belts, bearings and the parts of the exhaust the quarterly round can't.
- Why does every item ask for a photo?
- 8 of the 5 items call for photo evidence. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
- What most often fails a commercial laundry equipment annual inspection?
- Glazed, cracked drive belt left on until it snaps mid-shift, when a quick annual check would have caught it. Gas dryer burner running dirty or sooting, or a steam coil trap stuck, so cycles drag and gas is wasted. Exhaust cleaned only at the dryer while the concealed run and rooftop cap stay packed with lint from every machine on the line.
- Can I use this checklist in RTI?
- Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper-evident audit trail.
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