Free checklist
Pool pump and filtration quarterly maintenance checklist
A quarterly pool equipment round is short on purpose: it catches the wear items that fail between annual services. This checklist is sized for a tech with a phone. Every item says what to look at and the photo that proves the round happened. Work is commonly verified against manufacturer's published instructions, the applicable health and safety code. Confirm the edition your authority having jurisdiction has adopted.
- Items
- 6
- Photos required
- 9
- Built for
- Subcontractors
Who runs it
The pool or facilities maintenance tech on the quarterly round; chemical treatment stays with the certified pool operator.
When in the schedule
Every quarter, run on the equipment pad so the pump, filter and chemical controller are checked as one circuit rather than one at a time.
The checklist
Every item, and the photo that proves it
The photo count on each row is what RTI would require before the item can be submitted. Copy the list as is, or load it into RTI and let the gate enforce it.
Pump and strainer
- 2 photos
Pump running with prime and no leaks
Pump running smoothly at normal sound and pressure, seal and unions dry, motor not overheating, no air pulling at the lid.
- 1 photo
Strainer basket clean and seated
Basket cleared of debris, no cracks, lid o-ring seated so the pot holds prime, no air leak at the lid.
Filter and flow
- 2 photos
Filter pressure and backwash checked
Filter gauge read against the clean baseline, filter backwashed or cleaned when the rise calls for it, sight glass observed to run clear.
- 1 photo
Flow and circulation confirmed
Return flow present at the inlets, skimmer and main-drain suction pulling, flow meter reading in the normal band where fitted.
Chemical feed and safety
- 1 photo
Chemical controller and feeders observed, not dosed
Controller powered and not in alarm, feeders have solution and are running, readings recorded and referred to the pool operator for any dosing.
- 2 photos
Main-drain and anti-entrapment cover condition observed
Cover secured, unbroken and legible, no missing screws or cracks; condition and any compliance marking recorded and flagged if suspect.
What usually sends this back
The failures are almost always the evidence, not the work
- Rising filter pressure read but never acted on, so flow keeps dropping until the filter is well past when it should have been backwashed.
- Strainer basket left cracked or unseated, letting debris and air reach the pump so it loses prime between rounds.
- Chemical feeder out of solution or a controller in alarm, spotted on the round but reported to no one who can dose the water.
Run it with the Photo Gate
A checklist nobody can submit half-finished
Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 9 required photos exist. Approved walks roll into a branded turnover package with a tamper-evident record behind every line.
Submission state
The gate is enforced on the server, so it holds even if the phone is offline when the walk happens.
Common questions
- What does this pool pump and filtration quarterly checklist cover?
- 6 items across 3 sections, covering pump and strainer, filter and flow, chemical feed and safety. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
- Who should run this inspection?
- The pool or facilities maintenance tech on the quarterly round; chemical treatment stays with the certified pool operator.
- When in the schedule should this walk happen?
- Every quarter, run on the equipment pad so the pump, filter and chemical controller are checked as one circuit rather than one at a time.
- Why does every item ask for a photo?
- 9 of the 6 items call for photo evidence. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
- What most often fails a pool pump and filtration quarterly inspection?
- Rising filter pressure read but never acted on, so flow keeps dropping until the filter is well past when it should have been backwashed. Strainer basket left cracked or unseated, letting debris and air reach the pump so it loses prime between rounds. Chemical feeder out of solution or a controller in alarm, spotted on the round but reported to no one who can dose the water.
- Can I use this checklist in RTI?
- Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper-evident audit trail.
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