Free checklist
Automatic door operator quarterly maintenance checklist
A quarterly automatic door operator round is short on purpose: it catches the wear items that fail between annual services. This checklist is sized for a tech with a phone. Every item says what to look at and the photo that proves the round happened. Work is commonly verified against the applicable building code, manufacturer's published instructions. Confirm the edition your authority having jurisdiction has adopted.
- Items
- 5
- Photos required
- 7
- Built for
- Subcontractors
Who runs it
The door tech or maintenance person walking each powered entrance on the quarterly round, cycling the door from its normal activation and watching how it opens on and closes behind a person.
When in the schedule
Every quarter, and after any adjustment or hardware swap, since operators drift out of adjustment gradually and a door that closes a touch too hard or too fast becomes a hazard before anyone reports it.
The checklist
Every item, and the photo that proves it
The photo count on each row is what RTI would require before the item can be submitted. Copy the list as is, or load it into RTI and let the gate enforce it.
Activation and sensors
- 1 photo
Door activates from its normal control
Door opens reliably from the actuator, push plate or approach sensor a user would use, not just from a service switch, and doesn't nuisance-cycle on nothing.
- 2 photos
Safety sensors stop or reverse the door on a person in the path
Presence and approach sensors seen holding the door open or reversing it when someone is in the opening, no blind spot at the threshold or the swing side.
Motion and timing
- 1 photo
Opening and closing speed and hold-open time observed
Door opening and closing smoothly at a controlled speed, hold-open time long enough for a slow user to pass, no slamming into the backcheck or the latch.
- 2 photos
Opening and closing force checked against the operator's setting
Force to push the door open by hand and the closing force observed within the low-energy limits the operator is set for, not stiff or heavy on a person in the way.
Hardware and signage
- 1 photo
Guide rails, signage and hardware in place
Any required guide rails and knowing-act signage present and legible, hinges and arms tight, weatherstrip not dragging, nothing binding the swing.
What usually sends this back
The failures are almost always the evidence, not the work
- Approach or safety sensor blinded by sun, a poster or a dead spot, so the door starts closing while someone is still in the opening.
- Hold-open time crept short, so the door begins closing on slower users before they clear the threshold.
- Closing force and speed drifted up after seasonal adjustment, so the door pushes harder than a low-energy operator should on a person in the way.
Run it with the Photo Gate
A checklist nobody can submit half-finished
Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 7 required photos exist. Approved walks roll into a branded turnover package with a tamper-evident record behind every line.
Submission state
The gate is enforced on the server, so it holds even if the phone is offline when the walk happens.
Common questions
- What does this automatic door operator quarterly checklist cover?
- 5 items across 3 sections, covering activation and sensors, motion and timing, hardware and signage. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
- Who should run this inspection?
- The door tech or maintenance person walking each powered entrance on the quarterly round, cycling the door from its normal activation and watching how it opens on and closes behind a person.
- When in the schedule should this walk happen?
- Every quarter, and after any adjustment or hardware swap, since operators drift out of adjustment gradually and a door that closes a touch too hard or too fast becomes a hazard before anyone reports it.
- Why does every item ask for a photo?
- 7 of the 5 items call for photo evidence. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
- What most often fails a automatic door operator quarterly inspection?
- Approach or safety sensor blinded by sun, a poster or a dead spot, so the door starts closing while someone is still in the opening. Hold-open time crept short, so the door begins closing on slower users before they clear the threshold. Closing force and speed drifted up after seasonal adjustment, so the door pushes harder than a low-energy operator should on a person in the way.
- Can I use this checklist in RTI?
- Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper-evident audit trail.
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