Free checklist
Automatic door operator annual maintenance checklist
The annual automatic door operator service is the deep pass: the measurements, cleanings and tests a quarterly round doesn't reach. This checklist keeps the full service on record with the photos that make it defensible later. Work is commonly verified against the applicable building code, manufacturer's published instructions. Confirm the edition your authority having jurisdiction has adopted.
- Items
- 4
- Photos required
- 6
- Built for
- Subcontractors
Who runs it
The door service tech on the annual service, resetting the operator's parameters and running the door through its full cycle and safety checks.
When in the schedule
Once a year, the pass that resets opening and closing force, speed and timing to the manufacturer's figures and rechecks every sensor, rather than the quarterly walk-by.
The checklist
Every item, and the photo that proves it
The photo count on each row is what RTI would require before the item can be submitted. Copy the list as is, or load it into RTI and let the gate enforce it.
Operator adjustment
- 2 photos
Opening and closing force, speed and timing reset to specification
Operator parameters set back to the manufacturer's figures, opening and closing force measured within the low-energy limits, backcheck and latch action smooth without slamming.
- 1 photo
Mechanism, arms and fasteners serviced
Arms, spindle and fasteners tight and lubricated per the instructions, no play in the linkage, spring or motor sound, closer fluid not weeping.
Safety verification
- 2 photos
Full activation and safety sequence re-run after adjustment
After adjustment, the door re-cycled from its normal activation and the presence and approach sensors re-verified stopping or reversing the door on a person, with no blind spot.
Documentation
- 1 photo
Settings and safety results recorded
Force, speed and timing figures and the sensor verification logged with a photo and a date, any part replaced noted so the next service has the history.
What usually sends this back
The failures are almost always the evidence, not the work
- Force and speed dialed to whatever stops the complaints instead of back to the operator's specification, leaving the door outside its low-energy limits.
- Sensors cleaned and re-aimed but the actual stop-and-reverse behavior never re-run afterward, so a mis-aimed sensor is signed off as good.
Run it with the Photo Gate
A checklist nobody can submit half-finished
Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 6 required photos exist. Approved walks roll into a branded turnover package with a tamper-evident record behind every line.
Submission state
The gate is enforced on the server, so it holds even if the phone is offline when the walk happens.
Common questions
- What does this automatic door operator annual checklist cover?
- 4 items across 3 sections, covering operator adjustment, safety verification, documentation. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
- Who should run this inspection?
- The door service tech on the annual service, resetting the operator's parameters and running the door through its full cycle and safety checks.
- When in the schedule should this walk happen?
- Once a year, the pass that resets opening and closing force, speed and timing to the manufacturer's figures and rechecks every sensor, rather than the quarterly walk-by.
- Why does every item ask for a photo?
- 6 of the 4 items call for photo evidence. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
- What most often fails a automatic door operator annual inspection?
- Force and speed dialed to whatever stops the complaints instead of back to the operator's specification, leaving the door outside its low-energy limits. Sensors cleaned and re-aimed but the actual stop-and-reverse behavior never re-run afterward, so a mis-aimed sensor is signed off as good.
- Can I use this checklist in RTI?
- Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper-evident audit trail.
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