Free checklist
Boiler feed and condensate unit quarterly maintenance checklist
A quarterly condensate unit round is short on purpose: it catches the wear items that fail between annual services. This checklist is sized for a tech with a phone. Every item says what to look at and the photo that proves the round happened. Work is commonly verified against manufacturer's published instructions. Confirm the edition your authority having jurisdiction has adopted.
- Items
- 6
- Photos required
- 8
- Built for
- Subcontractors
Who runs it
The boiler or mechanical tech on the quarterly boiler-room round while the heating system is under load.
When in the schedule
Every quarter through the heating season, walked with the boiler so a flooding receiver or a makeup valve stuck open is caught before it carries over into the boiler or dumps water to the floor.
The checklist
Every item, and the photo that proves it
The photo count on each row is what RTI would require before the item can be submitted. Copy the list as is, or load it into RTI and let the gate enforce it.
Receiver and level
- 2 photos
Receiver water level and float switch operating
Water level in the receiver sitting in the normal band on the gauge glass, float switch or level control starting and stopping the pump at the right points, no continuous overflow at the vent or overflow connection.
- 1 photo
Makeup water valve feeding only on demand
Float-operated makeup valve holding closed at normal level and opening only as level drops, not feeding continuously, no city water running steadily into the receiver.
Pumps and check valves
- 2 photos
Pump seal and connections dry
Mechanical seal essentially dry, no product tracking down the shaft, flanges and piping connections free of weeping, no rust trail or puddle under the unit.
- 1 photo
Pump running quiet and check valve holding
Feed pump running without cavitation or unusual noise when it stages, discharge check valve holding so the boiler does not backfeed the receiver and the pump does not spin backward on stop.
Strainer, controls and alarm
- 1 photo
Strainer and controls checked
Strainer ahead of the pump not loaded, controls in auto rather than left in hand from a past call, pump cycling with the boiler's demand as intended.
- 1 photo
Low-water and alarm devices present and set
Low-level cutout and any alarm or pump-fault annunciation in place and not bypassed, no standing alarm on the panel.
What usually sends this back
The failures are almost always the evidence, not the work
- Receiver riding high and dumping condensate out the overflow visit after visit, blamed on 'too much return' when the float switch or makeup valve is actually stuck.
- A feed pump seal weeping a steady drip onto the receiver top and rusting the tank and motor, called normal because the unit still pumps.
- Makeup water valve stuck feeding, so the receiver stays topped from the city side and nobody sees the steam loss until the water bill or the treatment does.
Run it with the Photo Gate
A checklist nobody can submit half-finished
Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 8 required photos exist. Approved walks roll into a branded turnover package with a tamper-evident record behind every line.
Submission state
The gate is enforced on the server, so it holds even if the phone is offline when the walk happens.
Common questions
- What does this boiler feed and condensate unit quarterly checklist cover?
- 6 items across 3 sections, covering receiver and level, pumps and check valves, strainer, controls and alarm. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
- Who should run this inspection?
- The boiler or mechanical tech on the quarterly boiler-room round while the heating system is under load.
- When in the schedule should this walk happen?
- Every quarter through the heating season, walked with the boiler so a flooding receiver or a makeup valve stuck open is caught before it carries over into the boiler or dumps water to the floor.
- Why does every item ask for a photo?
- 8 of the 6 items call for photo evidence. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
- What most often fails a boiler feed and condensate unit quarterly inspection?
- Receiver riding high and dumping condensate out the overflow visit after visit, blamed on 'too much return' when the float switch or makeup valve is actually stuck. A feed pump seal weeping a steady drip onto the receiver top and rusting the tank and motor, called normal because the unit still pumps. Makeup water valve stuck feeding, so the receiver stays topped from the city side and nobody sees the steam loss until the water bill or the treatment does.
- Can I use this checklist in RTI?
- Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper-evident audit trail.
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