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Water feature pump annual maintenance checklist

The annual water feature pump service is the deep pass: the measurements, cleanings and tests a quarterly round doesn't reach. This checklist keeps the full service on record with the photos that make it defensible later. Work is commonly verified against the applicable plumbing code, manufacturer's published instructions. Confirm the edition your authority having jurisdiction has adopted.

The checklist

Every item, and the photo evidence it needs

The photo count on each row is what RTI would require before the item can be submitted. Work the list here and watch the gate hold, or load it into RTI and let it enforce the real thing.

01

Drain-down and isolation

  • Feature closed to the public for the drain-down

    Dry-feature window agreed with the owner, barriers and signs round the empty basin as a fall and slip hazard, kept up until it is refilled and running.

  • Basin drained to the discharge point the site allows

    Feeders stopped first, treated water sent to the sanitary drain or wherever the site's discharge rules allow, never to a storm inlet unless the owner confirms it.

  • Pump, lights and fill locked out before anyone steps in

    Every basin circuit and the fill valve locked and tagged before entry. Cutoff and restart tests use the temporary release after refill, all out of the basin, then re-lock.

02

Pump service

  • Pump pulled, impeller and seal inspected and serviced

    Impeller free of debris and wear, shaft seal replaced or confirmed sound, volute clean, bearings quiet on a bench spin.

  • Pump cord and its plug or leads checked full length

    Cord jacket free of cuts, sun cracking and abrasion from the basin edge, strain relief tight at the motor, no splice in the run, plug pins or landed leads clean.

03

Lighting, wiring and bonding

  • Underwater light fixtures opened and resealed where fitted

    Fixture lifted to the deck on its cord loop, no water or corrosion inside, lens gasket and screws renewed to the maker's instructions before it goes back.

    No photo
  • Junction boxes and connection points opened and inspected

    With the circuits locked, lids off, no water, corrosion or nesting inside, cord grips and gaskets sound, splices dry, lids back on with every screw.

  • Bonding of metal parts measured by a qualified electrician

    Continuity read between the bonding conductor and metal nozzles, niches, rails and pump housing, compared with last year's values, lugs re-torqued only where loose.

  • Every basin circuit traced to its ground-fault protection

    Pump, fill and any lighting transformer circuits traced to a GFCI receptacle or breaker, each named in the panel directory, none fed from an unprotected circuit.

04

Filtration and basin

  • Filter media cleaned or replaced and basin drained and scrubbed

    Filter or cartridge cleaned or renewed, basin drained free of algae and sediment, drains and overflow clear, refilled clean.

  • Basin shell and joints inspected while the basin is empty

    Walls, floor and coping checked for cracks, lifted liner and failed joints, suspect spots marked against the quarterly water-use trend.

  • Suction outlet covers removed and their rating recorded

    Covers taken off, sumps and screw inserts checked, the marked flow rating and service life recorded against the pump, cracked or expired covers replaced.

05

Controls and level

  • Level control, timer and low-water cutoff verified through a cycle

    Auto-fill and low-water cutoff proven by drawing the level down, timer or controller running the schedule, pump stops before dry.

  • Treatment feeder and controller serviced where fitted

    After refill, feeder or dosing pump cleaned, tubing checked, controller probes calibrated to the maker's instructions, water brought to the operator's targets.

    No photo
  • Feature restarted and the barriers lifted

    Lids and covers fastened, each lock and tag removed by whoever hung it, pump primed and run with no leaks at the unions, then barriers lifted and the owner told.

What usually sends this back

The failures are almost always the evidence, not the work

  • Impeller and seal never serviced until the pump seizes, when a scheduled seal kit would have kept it running.
  • Basin and filter media left fouled, so algae and sediment recirculate and the pump strainer plugs again within weeks.

Common questions

6 answers

What does this water feature pump annual checklist cover?
15 items across 5 sections, covering drain-down and isolation, pump service, lighting, wiring and bonding, filtration and basin, and more. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
Who should run this inspection?
The maintenance service lead at the annual (or seasonal start-up) service.
When in the schedule should this walk happen?
Once a year, at start-up or during a scheduled drain-down, when the basin can be emptied and the pump pulled without leaving a dry feature on display.
Why do these items ask for a photo?
13 of the 15 items call for photo evidence, 15 photos in all. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
What most often fails a water feature pump annual inspection?
Impeller and seal never serviced until the pump seizes, when a scheduled seal kit would have kept it running. Basin and filter media left fouled, so algae and sediment recirculate and the pump strainer plugs again within weeks.
Can I use this checklist in RTI?
Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper evident audit trail.

Run it with the Photo Gate

A checklist nobody can submit half-finished

Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 15 required photos exist. Approved walks roll into a branded turnover package with a tamper evident record behind every line.

See all 508 checklists · 6741 items and 5984 photo requirements in total.