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Overhead crane and hoist quarterly maintenance checklist

A quarterly overhead crane round is short on purpose: it catches the wear items that fail between annual services. This checklist is sized for a tech with a phone. Every item says what to look at and the photo that proves the round happened. Work is commonly verified against ASME B30 crane and hoist standards, manufacturer's published instructions. Confirm the edition your authority having jurisdiction has adopted.

The checklist

Every item, and the photo evidence it needs

The photo count on each row is what RTI would require before the item can be submitted. Work the list here and watch the gate hold, or load it into RTI and let it enforce the real thing.

01

Before the round

  • Floor below the crane barricaded for the round

    Area under the hook path and bridge travel barricaded or cordoned, people cleared, and the operator and area supervisor told the crane is out of production use.

  • Rated capacity markings legible from the floor

    Rated capacity marked on the crane and on each hoist or load block, readable from the floor where it is operated, and matching the inspector's report.

  • Operators' pre-use check records reviewed

    Operator pre-shift or daily check records since the last round reviewed, open defects noted and carried onto this walk for a closer look.

    No photo
02

Load path

  • Hook, throat and latch observed

    Hook lowered to eye level, checked for visible deformation, wear or cracks; safety latch present and springing closed; anything questionable referred to the qualified inspector.

  • Chain or wire rope condition observed

    Load chain or wire rope run out and looked over for kinks, broken wires, stretch, corrosion or gouges; reeving seated in the sheaves; findings noted, not graded.

  • Load block and hook swivel observed

    With the pendant e-stop pressed or the crane disconnect open, and nobody at the controls, hook turned by hand on its swivel; block, sheave guard and nut retainer checked, roughness referred.

03

Brakes and limits

  • Hoist brake holding observed

    With a light test load, hoist stops and holds without drift when the control is released (observed behavior only, not a rated-load brake test).

  • Upper limit switch response observed

    Hoist run up carefully to confirm the upper limit stops travel before two-blocking; not forced, and any failure to stop reported at once.

  • Lower limit or drum wraps observed with the hook unloaded

    Where a lower limit is fitted, it stops the empty hook; otherwise rope wraps are confirmed left on the drum at the lowest working hook height, never run into a chain slack-end stop.

    No photo
04

Controls and travel

  • Pendant, controls and e-stop observed

    Pendant or radio buttons matching their labeled motions, no sticking, e-stop dropping power when pressed, warning device sounding.

  • Trolley and bridge travel observed

    Trolley and bridge tracking smoothly the length of the runway, no lurching or slipping, end bumpers and stops in place.

  • Pendant cord, strain relief or radio case observed

    Pendant enclosure uncracked, cord jacket intact and the strain relief carrying the weight, or the radio transmitter case, belt and stop button undamaged.

  • Festoon or conductor bar tracking observed from the floor

    Festoon cables or conductor bar and collectors watched through full travel from the floor: cables hanging free, no snagging, no arc marks or sparking visible.

05

Close out

  • Findings referred and defective crane tagged out

    Each questionable observation sent to the qualified crane inspector and owner; a finding on hook, rope, brake, limit or stop tags the crane out of service under the site's procedure.

    No photo
  • Crane parked and returned to the operator

    Hook raised to its parked height, pendant hung or radio stored, barricades taken down, and the operator told the crane is available or tagged out.

    No photo

What usually sends this back

The failures are almost always the evidence, not the work

  • Findings written up as a pass when the walk is only an observation, so a defect gets closed out without the qualified inspector ever seeing it.
  • Hook throat opening and latch never actually looked at because the hook is parked high and no one lowered it to eye level.
  • Limit switch assumed working because the hoist has never been run up far enough on a normal lift to reach it.

Verified against

Common questions

6 answers

What does this overhead crane and hoist quarterly checklist cover?
15 items across 5 sections, covering before the round, load path, brakes and limits, controls and travel, and more. Each item spells out what the person walking the job is actually looking for, not just a box to tick.
Who should run this inspection?
The maintenance mechanic or a designated operator recording an observational round. This is not the periodic or rated-load inspection, which a qualified or certified inspector performs.
When in the schedule should this walk happen?
Every quarter as an interim observation between the qualified inspector's scheduled inspections, catching wear items so they can be referred, not certified, on this walk.
Why do these items ask for a photo?
11 of the 15 items call for photo evidence, 13 photos in all. A checklist answer without the photo is a claim; the photo is what makes the record worth something in a dispute and lets a reviewer approve work without re-walking the job.
What most often fails an overhead crane and hoist quarterly inspection?
Findings written up as a pass when the walk is only an observation, so a defect gets closed out without the qualified inspector ever seeing it. Hook throat opening and latch never actually looked at because the hook is parked high and no one lowered it to eye level. Limit switch assumed working because the hoist has never been run up far enough on a normal lift to reach it.
Can I use this checklist in RTI?
Yes. Start a free RTI workspace, build this list as a checklist, and the Photo Gate holds the submit button until every mandatory item is answered and its photos are attached. Approved inspections roll into a branded turnover package with a tamper evident audit trail.

Run it with the Photo Gate

A checklist nobody can submit half-finished

Load this list into RTI, stick a QR tag on the area it covers, and the submit button stays locked until every mandatory item is answered and the 13 required photos exist. Approved walks roll into a branded turnover package with a tamper evident record behind every line.

See all 508 checklists · 6741 items and 5984 photo requirements in total.