Shared drives vs RTI
A folder full of photos is not a closeout package.
Dropping evidence into a shared drive feels organized until someone has to prove a specific item was done. RTI keeps each photo attached to the item it proves, so the closeout package assembles itself from the record and every file traces back to who submitted it.
The comparison
What gets in the way, and what RTI does about it
| Shared drives | Ready To Inspect |
|---|---|
| Shared drivesThe photo is in the drive, but it is named IMG_4471 and lives in a folder three levels deep. Findable only if everyone named things perfectly, which they never did. | Ready To InspectEach photo is stored against the checklist item it proves, on the tag it belongs to. You find it by the work it documents, not by hoping someone typed the right filename. |
| Shared drivesA photo in a folder proves a photo was taken. It does not prove which item it satisfies or that the item was ever signed off. | Ready To InspectThe photo, the answered item and the signoff are one linked record. The evidence points at the item, and the item points back at the evidence. |
| Shared drivesCloseout means one person spending a week dragging files out of folders and rebuilding the package by hand. | Ready To InspectExport any inspection, or a project's approved inspections, as a branded PDF whenever you want, with the data as CSV. The package is the record, so it is ready the moment the inspections are approved, and the files you export stay yours after you cancel. |
A real inspection point
What this looks like on your job
One tag, one checklist, and the photos that have to come with it.
Tag
Rooftop Unit RTU-4, Closeout
MOB-A-RF-RTU4
- Sticker location
- Access panel on the RTU curb
- Assigned checklist
- Rooftop unit startup and turnover
- Startup report attached, complete and signed1 photo required
- Model and serial nameplate legible1 photo required
- Filters installed and size documented2 photos required
- Condensate line trapped and draining2 photos required
Checklists for your work
Start from a checklist that already knows the walk
Real guides from the RTI library. Sections in build order, what to look for on each item, and the photos that prove it. Free to read, one click to run on a tag.
- Final inspectionFinal inspection checklist for constructionThe handover walk: systems, life safety, finishes and documentation.15 items25 photos
- QC planConstruction quality control planRoles, definable features of work, three-phase control, nonconformance.12 items15 photos
- ITPInspection and test plan (ITP)Activities, acceptance criteria, hold points and the record per row.11 items8 photos
Questions about shared drives vs RTI
3 answers
- We already keep everything in a shared drive. What does RTI add?
- Structure the drive cannot give you. In a folder, a photo is only as findable as its filename, and it proves nothing on its own: IMG_4471.jpg does not say which unit, which item or when. In RTI the same photo is bound to the checklist item, the tag and the timestamp, so it is evidence, not just a file.
- How does the closeout package come together without someone assembling it?
- It is already assembled. Because every answer, photo, signature and signoff is attached to its tag as work happens, you export the tag's inspection, or the project's approved record, as a branded PDF in one action, with the data as CSV. There is no week of collecting files from folders nobody named consistently.
- Can a file in a folder be quietly swapped or backdated?
- In a plain shared drive, yes, and nothing shows it happened. In RTI each photo is attached to the checklist item it proves, and every submission and review decision is written to an activity log that links each entry to the one before it, so an edited or removed entry shows when the chain is checked. Photos are attached and listed, not hashed: the seal covers each inspection's answers, status and review decision.
Put it on a real job.
Tag one area, run one walk, and see the record it leaves behind.
30-day trial · No card required